Schwab-Guillod is a leading Swiss processor and marketer of vegetables, fruits and convenience products. In daily business, large amounts of paper documents occur and represent an increasing challenge to efficient workflows.
The future lies in digitalization
The main focus of the project is the implementation of a flexible, scalable document management (DMS) and archiving platform based on SharePoint. The MatchPoint Framework extends the document management, metadata management and search capabilities of the SharePoint platform and has been chosen to reduce development time and cost.
MatchPoint partner Nexplore introduces the solution in stages. In a first phase, the processes for accounts payable and receivable are implemented. Incoming paper documents are centrally scanned, validated and moved to the digital repository. The integration of Dynamics NAV, which is the ERP solution used by Schwab-Guillod, enables the customer to define signature workflows in order to approve creditor invoices electronically. The various process steps are automatically documented and the documentation is stored as versioned, auto-tagged documents in the document management part of the solution. Thus, the digitized cases are legally compliant and traceable.
Because of the visionary solution concept, Schwab-Guillod could already extend the platform to further business areas, such as disposition, producer and customs documents, as well as in human resources to implement a digital personnel file.
3 department scanners are used for capturing
More than 10’000 documents are scanned per month
About 0.5 Mio. documents are stored in the archive per year
More than 40 employees are involved in the process
Massive reduction of paper documents and archive space
More agile, more transparent and faster processes
Easy to find documents using metadata filtering or connected cases in the ERP
Efficient document archiving
Approved by external auditing agency
MatchPoint Partner: Nexplore, Switzerland
Disclaimer: The validity of this content, in particular quotations, named persons, screenshots and diagrams, which serve purely illustrative purposes, refers to the time of its publication. The described solution may have been further developed or modified since then.
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